Head of Finance (VSL ecom) J517

We're looking for a commercially minded Head of Finance to build and own the financial operating system across a portfolio of fast-growing businesses operating within marketing, media, events, and membership models.

This is not a traditional bookkeeping role. We are seeking someone who can create clarity from complexity, build systems that scale, and provide leadership with instant visibility into the financial health of the business.

Initially, a significant portion of the role will involve building processes, reporting structures, and infrastructure. Over time, the objective is to leverage automation, AI, and efficient systems so the finance function becomes increasingly proactive, scalable, and streamlined.

Expected Workload:
• Initial commitment: 20–30 hours per week
• Long-term target: 10–20 hours per week through process optimisation, automation, and systems improvements.

Within the first 60 days, establish a finance function that provides leadership with reliable, real-time visibility across multiple entities.

Leadership should have immediate access to:
• Cash position by entity
• Consolidated cash position
• Receivables and payables
• Project profitability
• 13-week cash forecasts
• Runway calculations
• Financial risks
• Key decisions requiring financial input

Weekly Reporting
Cash reporting by entity, consolidated cash reporting, accounts receivable and payable reporting, 13-week rolling forecasts, runway analysis, financial risk assessments, and weekly executive summaries.

Monthly Reporting
Project-level P&L; reporting, consolidated P&L; reporting, cash flow analysis, expense reconciliation, cost allocation between entities, and management reporting packages.

Forecasting & Strategic Finance
Ownership of best-case, base-case and worst-case forecasting, liquidity planning, capital allocation
recommendations, scenario modelling, growth initiative analysis, and risk management.

Financial Controls
Ensuring expenses are properly categorised, transactions reconciled, records remain audit-ready, reporting remains accurate, and finance processes evolve as the organisation scales.

International Finance & Tax
Managing finances across multiple countries, currencies, and legal entities, understanding cross-border
transactions, multi-currency forecasting, VAT and indirect tax considerations, and coordinating with accountants and tax advisors when required.

AI & Automation
Leveraging AI and automation tools to reduce manual work, accelerate reporting cycles, improve forecasting accuracy, build efficient workflows, and maximise output while minimising hours required.

Experience owning or leading finance functions within marketing agencies, media businesses, information businesses, events companies, SaaS companies, or e-commerce businesses.
Strong experience with multi-entity and international operations, cash flow management, forecasting,
multi-currency reporting, founder-facing environments, and financial modelling.
Comfort working with AI and automation tools, a systems-oriented mindset, and excellent English communication skills are essential.

Preferred Locations
Candidates located in South Africa, Serbia, Romania, Poland, Croatia, Bulgaria, Hungary, Argentina, Colombia, and Mexico are particularly encouraged to apply, although exceptional candidates from other locations will also be considered.

Compensation
$3,500–5,000 USD per month (Part-Time / Fractional)

After the first 60 days:
✓ Leadership trusts the numbers
✓ Cash flow is visible and predictable
✓ Reporting is delivered accurately and on time
✓ Financial risks are identified early
✓ Decisions are supported by reliable data
✓ Finance operates efficiently through systems, AI, and automation