Office Manager & Assistent to CEO (Barcelona) - J232

» Oversee and take charge of all administrative duties in the office
» Handle orders of office supplies according to budget
» Resolve issues with the facilities, such as needed maintenance or emergency
repairs by contacting the appropriate contractor/service provider
» Perform receptionist duties such as welcoming visitors and
answering phone calls
» Assist with office layout planning and office setups
» Manage and maintain office IT infrastructure
» Lead the planning and execution of company events, conferences,
and team-building activities, including travel bookings
» Collaborate with TR Recruiter to align office policies and practices
with the company’s culture and goals, including onboarding and employee
experience initiatives
» Manage the cleaning and other staff via outsourced/in-house resources
» Implement and maintain procedures and office administrative systems
» Manage contract and price negotiations with vendors, service providers and
the landlord
» Assist in managing Health & Safety requirements as per local norms
» Provide other administrative support as necessary, including scheduling
group meetings, maintaining calendars and creating reports
» Suggest improvements to enhance office environment
» Manage internal and external correspondence on behalf of the
senior management as well as mail and courier services for the company
» Attend meetings with or on behalf of the CEO, taking detailed notes, capturing
key decisions, and documenting action items.
» Report directly to the Head of Operations and Compliance and the CEO

» Min. 2 years experience as office manager or personal assistant
» Excellent level of English and Spanish, Catalan or other languages
are beneficial
» Absolute discretion – you may be exposed to confidential information
» Excellent communication skills
» Ability to work autonomously and within in a team,
in a fast-paced environment
» Strong organizational and time management skills
» Must be proficient with Microsoft Office and Google products
» Attention to detail
» Budgeting and problem-solving skills

» Private health insurance
» Company MacBook
» Brand new office with magnificent viewsO
» Free coffee and snacks